1 · COLLECTLease / conditionUse the same room order
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Build a clear move-in and move-out photo record
Photograph each room systematically at move-in and move-out using wide, medium and close views, then link the images to the condition report and any repair history. Preserve the original files and record dates.
General information only — not legal advice · Reviewed 2 October 2026
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From source records to one clear Proof Pack.
Keep the originals, organise the important records, connect them to the events they support, then make missing information visible.
1 · COLLECTLease / condition
2 · ORGANISEPayments / noticesUse wide, medium and close views
3 · PROOF PACKRepair / deposit trailLink photos to the condition report
1Use the same room order2Use wide, medium and close views3Link photos to the condition report4Preserve dates and originals
Use the same room order
Work through the property in a consistent sequence so move-in and move-out sets can be compared.
Use wide, medium and close views
Capture room context, specific surfaces and close detail only where needed.
Link photos to the condition report
Reference room/item labels rather than leaving images in an unstructured camera roll.
Preserve dates and originals
Keep original files and avoid filters or edits that alter condition.
Practical record
| Room/item | Move-in record | Move-out record | Repair/history note |
|---|---|---|---|
| Living room wall | Photo IN-12 | Photo OUT-09 | Patch repair documented 8 August |
| Kitchen bench | Photo IN-24 | Photo OUT-21 | No repair record |
Synthetic example only.
Important limitation
A photo record documents condition; it does not decide who is legally responsible for damage, cleaning or deductions.
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