1 · COLLECTEmployment termsRecord who, when and where
GetInstantProof guide
How to document workplace conversations
Make a dated note identifying attendees, the words or decisions you remember, follow-up actions and related emails. Keep the note honest about what was recorded at the time and what was remembered later.
General information only — not legal advice · Reviewed 2 October 2026
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From source records to one clear Proof Pack.
Keep the originals, organise the important records, connect them to the events they support, then make missing information visible.
1 · COLLECTEmployment terms
2 · ORGANISEWork / pay recordsUse neutral wording
3 · PROOF PACKEmployer responseLink follow-up records
1Record who, when and where2Use neutral wording3Link follow-up records4Label later notes
Record who, when and where
Identify participants, date, approximate time, location or call method.
Use neutral wording
Record remembered statements and decisions without adding motive or intent that was not expressed.
Link follow-up records
Attach or reference emails, calendar invites, documents or actions that followed the conversation.
Label later notes
If the note was made after the event, state when it was created and avoid implying it was contemporaneous.
Important limitation
GetInstantProof helps create and organise factual notes. It does not make a note legally privileged, admissible or conclusive.
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