1 · COLLECTEmployment termsEmployment and pay terms
GetInstantProof guide
What records should you keep for unpaid wages?
Start with what you were actually paid and the hours or entitlements you believe are missing. Keep payslips, rosters, timesheets, bank statements, employment terms, relevant pay-rate information and messages with the employer. The evidence problem and the legal-entitlement problem are related but not identical: first organise the hours, payments and records, then verify the correct rate and recovery process for the applicable employment system.
General information only — not legal advice · Reviewed 2 October 2026
General organisation guideChoose country and region before relying on jurisdiction-specific legal steps or deadlines.
Choose locationVISUAL EVIDENCE FLOW
From source records to one clear Proof Pack.
Keep the originals, organise the important records, connect them to the events they support, then make missing information visible.
1 · COLLECTEmployment terms
2 · ORGANISEWork / pay recordsHours worked
3 · PROOF PACKEmployer responseWhat was actually paid
1Employment and pay terms2Hours worked3What was actually paid4Reconcile each pay period
Employment and pay terms
- Contract or offer
- Pay rate records
- Award/collective agreement references where applicable
- Role and classification records
Hours worked
Keep rosters, timesheets, clock records, job records and lawful notes of hours worked.
What was actually paid
Keep payslips, bank deposits, payroll summaries, leave balances and any corrected payslips.
Reconcile each pay period
Compare expected gross/net components with the actual payslip and payment without rewriting the original payroll record.
Missing records
If payslips, timesheets or payroll records are missing, list the gap and preserve alternative records such as rosters, calendars, job records, messages and bank entries. Do not invent the missing payroll data.
Practical record
| Pay period | Hours/entitlement | Expected | Paid | Difference | Source |
|---|---|---|---|---|---|
| 1–14 May | 76 ordinary hours | A$— | A$— | A$— | Roster R01 + payslip P01 |
Use verified figures from your records. This example is structural only.
Important limitation
GetInstantProof organises the wage record. It does not calculate legal entitlement unless the applicable rule has been separately verified.
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