GetInstantProof guide
Build a clear unpaid wage calculation record
Calculate one pay period at a time. Separate ordinary hours, additional hours, allowances, commission, leave, deductions and payments, cite the source for every rate and figure, and mark anything not yet verified. Do not rely on a rate until the worker category, date, country and state or region have been checked.
General information only — not legal advice · Reviewed 2 October 2026
Source records → calculation → reconciliation.
Keep every figure tied to a source and separate expected amounts from what was actually paid.
Define the period
Record the period start and end dates, scheduled pay date and actual payment date. Do not combine months or years into one unexplained figure.
Separate pay categories
- Ordinary hours
- Overtime or additional hours
- Weekend, holiday or shift categories where applicable
- Allowances
- Commission or bonus
- Paid or unpaid leave
- Expenses or reimbursements
- Deductions
- Tax and statutory contributions
- Payments and corrections
Cite each rate
Identify whether a rate comes from a contract, payslip, employer statement, collective instrument, official rate source or another record. Include the effective date and mark unresolved classification questions.
Reconcile payment
Compare the expected gross amount, recorded deductions, expected net amount and actual deposit. A bank deposit alone may not explain the gross calculation.
Keep version and correction control
Keep each calculation version, record the date and source change, correct arithmetic openly, and show later back payments against the correct pay period rather than erasing the original shortfall.
Avoid common calculation errors
Do not mix gross and net pay, apply a current rate to an earlier period, double-count hours, ignore unpaid leave, treat reimbursements as wages, use the wrong currency or present an unverified classification as settled.
Practical record
| Period | Category | Quantity | Rate source | Expected amount | Paid/credited | Difference/status |
|---|---|---|---|---|---|---|
| 1–14 March | Ordinary hours | 80 | Contract C01; rate requires local verification | Pending | Payslip P01 | Not yet calculated |
| 1–14 March | Additional hours | 6 | Category/rate disputed | Pending | $0 shown | Review required |
| 1–14 March | Bank deposit | — | Bank B01 | — | $2,400 | Reconcile with payslip |
Synthetic example only. It deliberately does not assume a legal rate.
Important limitation
GetInstantProof organises the calculation record. It does not determine employment status, worker classification or the legally correct rate without a verified jurisdiction-specific source.
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