Can I crop a screenshot?

Yes for presentation, but keep the uncropped source or full conversation so context can be checked.

Should I rename original files?

Prefer keeping the original and creating a clearly named working copy.

Do scans have the same metadata as digital originals?

Not necessarily. A scan records the paper appearance but may not preserve original digital metadata.

Should redacted copies replace originals?

No. Keep the original securely and label the sharing copy as redacted.

GetInstantProof guide

Original files, screenshots or scans?

Preserve original files where possible because they may retain context or metadata that a screenshot or scan does not. Use readable copies for presentation, and record where each copy came from.

Organise my files Preserve digital evidence

General information only — not legal advice · Reviewed 2 October 2026

General organisation guideChoose country and region before relying on jurisdiction-specific legal steps or deadlines.

Choose location

BEFORE → AFTER

Turn scattered material into a record another person can follow.

1 · BEFORELoose files, messages and screenshots

2 · ORGANISEOriginal files

3 · AFTERChronology, index and known gaps

Before: lots of files, no story After: indexed, dated and reviewable

Original files

Keep the source file unchanged in secure storage and record how it was obtained.

Screenshots

Useful for visible context, account screens or message excerpts, but preserve the full source or export where lawfully available.

Scans

Useful for paper records. Record what document was scanned and keep the original paper where practical.

Annotated and redacted copies

Make changes only on a working copy and keep the untouched original separately.

Important limitation

GetInstantProof does not certify that any file is authentic or forensically preserved.

Related evidence guides

Keep building the record

Build an evidence timeline Organise messages as evidence Make evidence easier to review Preserve digital evidence

Continue the journey

Use the right tool for the next job

GetInstantProofLearn how to preserve digital evidence.GetInstantResolveUse only relevant material in the next communication.GetInstantLawCheck legal information for your country and state or region.

Common questions